ADMINISTRATIVE OFFICER JOB DESCRIPTION
Responsible for the day-to-day general administration of the organisation, assisting the
Chief Executive and supporting the staff team.
PRINCIPAL TASKS & RESPONSIBILITIES
Act as the main point of contact for visitors and callers, including reception duties.
Provide general administrative support to the Chief Executive and staff team.
Provide support for the arts programme/projects including assisting with administration
of project work where appropriate and when agreed.
Undertake general administrative duties including:
General word processing.
Filing, copying and faxing.
Collation and distribution of minutes, reports and other documents.
Dealing with incoming and outgoing mail and general emails.
Ordering of equipment, materials and office supplies.
Minute taking for Board, team meetings and other meetings as required.
Undertake and assist in the recording and processing of invoices, receipts and payments
as required and instructed.
Administer the petty cash system and ensure appropriate record keeping.
Prepare contracts for suppliers as advised.
Assist in matters relating to marketing and publicity for the Company.
Arrange meetings relating to the core operation of the Company. Arrange hospitality, purchase supplies to ensure the smooth running of the organisation on a day to day and as required basis.
Maintain the central filing system, general database and archive.
Viswanathan Group of Company